Preparing Papers for Electronic Submission


1. Formatting paper and paper header.

  • If you submit work electronically, make your text single spaced; it's easier to read on screen.
  • If your hand in via hard copy, always double space the body of your text.
  • Use the following template:


    • Paper heading from first page of essay

    2. For electronic submissions, use rich text format.

    I work on a Mac at home, and it doesn't have Word nor Word Perfect. Therefore, save your files in Rich Text Format (RTF), which, unless specified to do otherwise, is a pretty good format to use when sending documents to other people. When you save, put your full name and the date you're mailing the file in the file name. Here's how that's all done.

    1. To save in RTF, choose File then Save As:


      2. File, then Save As

    2. In the Save As dialogue box, choose Rich Text Format from the "Save as type" drop down menu. Write the file name using your full name and the submission date. It will look something like this:
      3. save as rtf
    3. Your name matters in the filename so that I can tell by looking at the list of downloaded files whose papers I have and whose I still might need. It also assures that you won't inadvertantly use the same file name as someone else, causing me to accidentally overwrite one person's file with someone else's. The date in the name helps me keep track of things.With all this in place, when I go to review electronically submitted files, I'll see something like this:
    List of file names